Registration and Programs of Study
Registration. Important dates and deadlines are announced in the Graduate College Calendar (grad.illinois.edu/general/calendar/current). Registration is carried out using the University of Illinois at Urbana-Champaign Enterprise Applications - Student Self-Service registration system (apps.uillinois.edu/selfservice/index.html). Fall semester instruction begins in late August and the semester terminates in mid-December. Spring semester instruction begins in the third week of January, and the semester terminates in early May. The summer session generally extends from approximately May 15th through August 1st. Classroom instruction normally occurs during the 8- week session which begins around June 10th.
Advisors. All graduate students are assigned an academic advisor who assists in planning and carrying through a program of graduate work which fits their needs and satisfies departmental and Graduate College requirements.
Course Credit. Graduate credit is measured in terms of hours. The normal program for a full-time graduate student is twelve hours each fall and spring semester. The normal program for an eight- week summer session is 4 hours, with 10 hours being the maximum permitted. The amount of credit which may be earned in individual courses is indicated in the course listing provided later in this document. Please refer to the course information for details. For more information about course loads, please see the Graduate College Handbook for Students, Faculty, and Staff, Chapter II: http://www.grad.illinois.edu/gradhandbook/2/chapter2/course-loads
CEE 597 Independent Study. To help minimize problems associated with execution of an independent study, each student must submit an Independent Study Application/Approval form. This form includes a description of the independent study and requires the signature of the instructor, the student’s advisor, and a department officer (generally the associate head of the department). The form can be obtained at 1108 NCEL. No more than 8 hours of CEE 597 credit can be counted toward either the M.S. or the Ph.D. program.
Work Completed Elsewhere. A student who has completed graduate work at an accredited institution within the past five years with a grade of A or B may petition that the credits be applied toward the M.S. degree at the University of Illinois at Urbana-Champaign. Supporting information, including transcripts of the work in question must be supplied. Generally, a maximum of 12 semester hours of transfer credit may be counted toward a master’s degree. Upon recommendation of the department, the Graduate College may permit a student to register in absentia for work at a laboratory elsewhere that offers facilities not available in the Urbana-Champaign area. Such work is accepted for graduate credit if it is completed satisfactorily.Credit from outside the Graduate College may not be transferred to count toward Stage II or Stage III of a doctoral program http://www.grad.illinois.edu/gradhandbook/2/chapter3/transfer-credit .
Miscellaneous Courses. A student carrying a normal graduate program may elect one additional miscellaneous course (a course which does not give credit toward an advanced degree). If a graduate student enrolls for more than one miscellaneous course, he or she may not register for a full graduate program. Courses intended to teach graduate students a reading knowledge of French, German, or Russian are regarded as miscellaneous courses. A student who elects a miscellaneous course is required to register in it and do the assigned work. Any undergraduate course taken for credit (A-F) will count toward the GPA, but not toward the graduate credit requirements.
Auditing Privileges. A graduate student may, with the instructor’s permission, attend as an auditor, provided a Visitor’s Permit bearing the approval of the instructor and the dean of the college offering the course is filed with the Records Section of the Office of Admissions and Records by the 10th day of class; a $15 fee is required. The Visitor’s (Auditing) Permit can be found at http://www.grad.illinois.edu/forms . Auditing is not permitted for laboratory courses. The student may not take the same course at a later date for credit. A student may “sit in” rather than officially audit a class if the instructor approves such an arrangement. Having audited a course will appear on the student’s transcript, but simply “sitting in” will not. A student auditing a course is expected to attend the lectures. If the student is not able or willing to attend lectures then a petition should be made to remove the course audit from the student’s record by the end of the semester.
Graduate Programs for Employed Students. A student who is employed cannot expect to complete the academic work as promptly as one who devotes full time to his or her academic program. The academic work carried by assistants and others on the university staff is limited by statute. Those employed outside the university are expected to reduce their programs of work in accordance with these regulations.
Full-Time Course of Study for Graduate Students. Graduate students may be required to maintain full-time enrollment for several reasons. Many academic programs require registered students to maintain a full-time load. Full-time status may be required for certification related to student loans, fellowship and traineeship appointments, and certain types of non-university medical insurance policies. International students may be required to maintain full-time status for purposes of Student Exchange and Visitor Information System (SEVIS) reporting.
Graduate students with 25%-67% assistantships, except fellows (see below)
- Fall and spring terms: a minimum of 8 graduate hours; individual programs may set higher requirements.
- Summer term: a minimum of 4 graduate hours in thesis credit or a course that meets for at least eight weeks (enrollment in a four-week course in the summer term will not fulfill the requirement for full-time registration)
Graduate students with waiver-generating fellowships
- Fall, spring and summer terms: must be registered
Graduate students with 1%-24% assistantships and graduate students without assistantships
- Fall and spring terms: a minimum of 12 graduate hours
- Summer term: a minimum of 6 graduate hours in thesis credit or a course that meets for at least eight weeks (enrollment in a four-week course in the summer term will not fulfill the requirement for full-time registration)
For more information about credit loads, please see the Graduate College Policies and Procedures
Programs of Study. Students’ courses and research are planned with their advisors. Consideration is given to previous academic training, career objective, and the general requirements of the Graduate College and the Department of Civil and Environmental Engineering. The student should become familiar with these requirements and satisfy them as soon as possible.
Graduate Study in the Summer. A limited number of Civil and Environmental Engineering graduate courses are offered during the summer session. The courses offered vary from summer to summer, so it is possible to complete only part of the requirements for the master’s degree by summer study and make progress toward the doctor’s degree. It is not possible to obtain a doctoral degree in Civil and Environmental Engineering by attending only summer sessions.
The number of hours of M.S. and Ph.D. thesis enrollment is one of the major sources of information used to assess the contribution of faculty and departments to the graduate research mission of the campus. Therefore, if a faculty member and a graduate student are engaged in theses-related research in the summer, it is only fair that the faculty member and the department receive credit for this activity. For this reason, the department strongly recommends that students who are working on their M.S. or Ph.D. research and are supported by research assistantships register for a minimum of 4 hours of thesis research. However, the student should consult with their advisor regarding registration for thesis credit in the summer.
This policy only applies to students with a summer research assistantship appointment of at least 50%. There may be valid circumstances when this policy can be waived. Students should consult Jeffery Roesler, graduate officer, with any questions.
Grades. A minimum grade-point average (GPA) of 2.75 is required for a student to be certified by the department and the Graduate College as eligible to receive an advanced degree. GPA is based on a system where A=4, B=3, etc. Included in the GPA computation are all hours with grades of A through
F. Excluded from the computation are all semester hours with grades of Excused, Deferred, Satisfactory, Unsatisfactory, Pass, Fail, Credit-No-Credit, Withdrawn, and work not completed on the Urbana-Champaign Campus. A student with a GPA of less than 2.75 will be sent a warning letter by the Graduate College with a copy to the department. A student who has received a warning letter and who has not raised his GPA to 2.75 by the end of the next semester will not be permitted to register without the permission of the department and the Graduate College. Students with a GPA below 2.75 are not eligible for a degree. The current Illinois grading system is available online at http://www.grad.illinois.edu/gradhandbook/2/chapter3/grading-system
Credit-No Credit Grading Option. With the approval of the student’s advisor and the completion of a Credit-No Credit Option form, courses may be taken on a credit-no credit basis. In general, advanced level courses in the student’s major field must be taken for a letter grade. For each 4 hours taken credit-no credit, 12 hours must be taken for grades on the Urbana-Champaign Campus. Students are permitted to elect this non-grade option through the last day allowed for dropping a course without academic penalty. Forms are available from Joan Christian in 1108 NCEL. A student may cancel this option by filing an amended request by the deadline date for dropping a course without academic penalty, as indicated in the Graduate College calendar. All students and advisor are cautioned, with respect to the credit-no credit option, that until other universities throughout the country adopt a similar basis, students having a large number of non-graded courses may not receive adequate consideration for national awards or fellowships or postdoctoral position at other institutions.
Petitions. A student may petition for exceptions to various academic and administrative requirements to the Dean of the Graduate College, but he or she should do so only after consultation with his or her advisor and with the recommendation of the department. Graduate Student Petition forms may be secured in 1108 NCEL or on the web at http://www.grad.illinois.edu/gsas/petition- record-requests.
Grievances. Any graduate student in the Department of Civil and Environmental Engineering may informally pursue or formally file a grievance when he or she believes that a decision or behavior adversely affects his or her status as a graduate student. The grievance policy and procedures of the Department of Civil and Environmental Engineering are stated in Appendix 1. The purpose of this policy is to protect the interests of graduate students in the Department of Civil and Environmental Engineering by providing informal and formal means of seeking resolution in case of an inappropriate action of a member of the faculty or administrative staff or an inappropriate application of departmental procedures. In the Department of Civil and Environmental Engineering, the student grievance committee is the Graduate Affairs Committee, which oversees all matters relating to the graduate programs.
CEE Grad Blog. Important notices to graduate students regarding events, jobs, fellowships, teaching assistantships, research assistants, etc. are posted on the CEE Grad Student Blog. In general, we do not send individual notices by email. Check the CEE Grad Blog daily
CEE Graduate Student Wiki Site-Student Processes and Tips. This is specifically for processes and tips for graduate student in CEE. Pages include, How to Make Room Reservations?, Travel Booking and Reimbursement, CEE Graduate Student Advisory Committee info, and FAQ’s? (https://wiki.illinois.edu/wiki/display/CGSPT/)